Public Notice, Town of Monteagle

Sealed Bids for the Fire Hydrant Testing Project will be received by the Town of Monteagle located at 16 Dixie Lee Ave, Monteagle, TN 37356 until 3:00 pm local time on January 10,2022, at which time the Bids received will be publicly opened and read.

The Project consists of performing fire flow tests and painting of hydrants per the American Water Works Association (AWWA) and the National Fire Protection Association (NFPA) to determine the relative available fire service, identify any deficiencies, and perform standard operation & maintenance. It is estimated there are approximately 215 hydrants within the water distribution system. Additionally, a GPS reading of each hydrant shall be taken with no less than mapping grade accuracy (+/- 3 feet). All GPS coordinates shall be associated with the hydrant name and location in an Excel spreadsheet asindicated by the Town. The minimum data collected during the test shall include the following list. The data shall be entered electronically. Approved formats include Access, Excel, or ESRI Survey 123. Other comparable formats may beconsidered at the Town’s discretion.

  • Date of hydrant flow test
  • Location of hydrant being testing (name of street)
  • GPS coordinates
  • Time of day testing was performed
  • Static reading at the residual hydrant
  • Residual reading at the residual hydrant
  • Flow reading at the flow hydrant (using pitot gauge)
  • Water main diameter
  • Hydrant outlet size and type

A representative from the Town will assist the contractor to navigate to the location of each hydrant. Hydrants shall benamed/numbered as approved by the Town.

The allotted time to perform the work is 90 calendar days.

Bids are to be delivered to the Town of Monteagle at 16 Dixie Lee Ave, Monteagle, TN 37356. The Bid must be clearly marked “Bid for Fire Hydrant Testing Project” on the outside of a sealed envelope. The attached Contractor IdentificationForm must be completed and affixed to the sealed envelope.

Bids will be received for a single prime Contract. Bids shall be based on a unit rate per fire hydrant as indicated on the attached bid sheet. No bid may be withdrawn for sixty (60) days from the date of the bid opening. Purchase orders will be issued only upon approval by the Monteagle Board of Mayor and Aldermen.

The Issuing Office for the Bidding Documents is the Town of Monteagle; 16 Dixie Lee Ave, Monteagle, TN 37356 ContactJohn Condra, Utility Manager, 931-247-9261.

To demonstrate Bidder’s qualifications to perform the Work, Bidder shall submit with its Bid: written evidence establishing qualifications through similar projects performed with associated project names and current referencecontact information.

The Town of Monteagle reserves the right to reject any or all bids including without limitation nonconforming, nonresponsive, or conditional bids and to waive any irregularities in a bid. The Town will reject the Bid of any Bidder that is found, after reasonable inquiry and evaluation and at the sole discretion of the Town, to not be responsible. In evaluating whether a Bidder is responsible, the Town will consider the qualifications and previous experience of the Bidderand at its sole discretion, may

reject any bid lacking suitable experience. The Town reserves the right to accept any part or all of a bid or to accept that bid (or bids) which in the judgement of the Board of Mayor and Alderman of the Town of Monteagle is in the best interest of the Town. The Town also reserves the right to require a bidder to submit additional evidence of qualifications as may bedeemed necessary.

The Town of Monteagle does not discriminate based on race, color or national origin pursuant to Title VI of the Civil RightsAct of 1964 (42 U.S.C. 2000d).

Owner: Town of Monteagle By: Marilyn Rodman Title: Mayor

Date: December 21, 2021


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